UNIT 4: LOGISTIC Lesson 1: Procurement

UNIT 4: LOGISTIC

Lesson 1: Procurement

1.           Proses procurement dan integrasinya terhadap SAP :

ü  Procurement is mySAP ERP covers not only traditional processes such as requistioning , purchase order management, and invoice verification , but also catalog-based self-service requistioning for maintenance. Repair, and operations (MRO) materials and services.

ü  This catalog integration is expanded to maintenance operations and project management.

2.           Perbedaan procurement tradisional dan SAP :

Procurement is mySAP ERP covers not only traditional processes such as requistioning , purchase order management, and invoice verification , but also catalog-based self-service requistioning for maintenance. Repair, and operations (MRO) materials and services.

3.           MRO (maintenance, repair dan operations)

catalog-based self-service requistioning for maintenance. Repair, and operations (MRO) materials and services.

4.           Bagaimana Procurement di SAP ERP meingkatkan proses procurement?

Procurement in mySAP ERP improves procurement processes by facilitating plan-driven and ad hoc purchasing, complete inventory management, and intelligent reporting on all procurement activities.

5.           Jelaskan determination of requirement apakah bisa dibuat secara manual atau otomatis oleh SAP

You can enter purchase requisitions yourself or they can be generated automatically by the materials planning and control system.

7.  Source determination

mySAP ERP helps you identify potential sources of supply based on past orders and existing longer-term purchase agreements.

8.  Dapat dibuat dari informasi mana?

      This speeds the process of creating requests for quotation (RFQs), which can be sent to vendors electronically via EDI, if desired.

9.  Apa itu  Request for Quotation (RFQ’s)

      the process of creating requests for quotation (RFQs), which can be sent to vendors electronically via EDI, if desired.

10. Vendor selection and comparison of quotation

      The system is capable of simulating pricing scenarios, allowing you to compare a number of different quotations.

11. Purchase order creation

      The purchase order adopts information from the requisition and the quotation to help you create a purchase order.

12. Darimana informasi didapatkan untuk membuat purchase order creation?

      As with purchase requisitions, you can generate purchase orders yourself or have the system generate them automatically.

13. Apakah SAP bisa mengeluaarkan sendiri PO?

      Vendor scheduling agreements and contracts (in the SAP system, types of long-term purchase agreement) are also supported.

14. Bagaimana dengan Vendor scheduling agreement dan contract?  

Vendor scheduling agreements and contracts (in the SAP system, types of long-term purchase agreement) are also supported

15. Jelaskan purchase order follow up

      The system checks the reminder periods you have specified and, if necessary, automatically prints reminders or expediters at the predefined intervals.

16. Apa saja yang disediakan oleh SAP untuk PO Follow up ini?

      The system also provides you with an up-to-date status of all purchase requisitions, quotations, and purchase orders.

17. Jelaskan good receiving and inventory management

      Goods receiving personnel can confirm the receipt of goods simply by entering the purchase order number.

18. Bagaimana memberikan konfirm terhadap penerimaan barang?

     By specifying permissible tolerances, buyers can limit over- and under-deliveries of ordered goods.

19.  Jelaskan invoice verification

      The system supports the checking and matching of invoices.

20. Bagaimana SAP melakukan verfikasi terhadap invoice?

      The accounts payable clerk is notified of quantity and price variances because the system has access to purchase order and goods receipt data.

21. Jelaskan yang dimaksud dengan Purchase Orders (PO)

      A purchase order is a formal request to a vendor to supply certain goods or services under the stated conditions.

22. Sebutkan empat sumber pembuatan PO  

      You can create purchase orders without reference, or with reference to a purchase requisition, a request for quotation, or another purchase order.

23. Bagaimana mengantarkan PO kepada Supplier?

ü  When you enter the purchase order data, the system suggests default values.

ü  For example, the system suggests the ordering address, as well as the terms of payment and freight (incoterms) from the vendor master record.

ü  If you have maintained a material master for a given material in the SAP system, the system suggests the material short text or the material group, for example.

ü  If a purchasing info record already exists in the system, the system copies a price proposal to the purchase order.

24.   Jelaskan self service procurement

Self-Service Procurement allows employees to create and manage their own requisitions.

25.   Jelaskan self service requisitioning

      Self-Service Requisitioning means purchasing non-strategic goods, that is, goods not directly linked to the value chain (often called MRO: maintenance, repair, and operations items).

26.   Jelaskan inventory Management

ü  The procurement process is concluded by the invoice verification process, during which invoices and credit memos are entered and the contents and prices are checked for accuracy.

ü  However, payment and evaluation of invoices is not part of invoice verification; the appropriate information for these tasks passes on to other departments.

ü  Invoice verification, therefore, creates a link between Procurement and Accounting.

27. Jelaskan mafaat mempostingkan goods receipt to stoct with reference to PO

      The goods receiving point can check whether the delivery is the same as the purchase order data, that is, whether the goods that were ordered have been delivered.

28.   Jelaskan invoice verification

      The procurement process is concluded by the invoice verification process, during which invoices and credit memos are entered and the contents and prices are checked for accuracy.

29.   Manfaat invoice verification dalam menghubungkan antara ......

ü  Invoice verification, therefore, creates a link between Procurement and Accounting.

ü  When you enter an invoice with reference to a purchase order, the system suggests data from the purchase order and the goods receipts for the purchase order (for example, vendor, material, quantity still to be invoiced, terms of payment, and so on).

30.   Bagaimana SAP memperingatkan kalau terjadi masalah dengan invoice verification?

      However, payment and evaluation of invoices is not part of invoice verification; the appropriate information for these tasks passes on to other departments.

31.   Jelaskan message sehubungan dengan purchasing documents

ü  You can issue all purchasing documents as messages.

ü  Each time you create an RFQ (Request for quotation), purchase order, contract, or scheduling agreement, the system can create a message from the document affected.

ü  This message is then placed in the message queue.

32.   Pilihan-pilihan untuk mengeluarkan message 

To issue the message (by printing, e-mail, fax, or EDI) from the message queue, you have the following options:

ü  Issue immediately:

            The system issues the message directly from the queue, in other words, as soon as you save the document.

ü  Issue later:

            Either you schedule a background job that processes the message queue in determined intervals, or you start the issue directly from the purchasing menu.

            As a rule, you issue the messages using the background job and start the issue manually only as an exception (such as for rush orders).