SAP unit 2 ^_^

Logging On and Personalizing Your User Interface

Lesson Overview

You can acces SAP systems using different front-end programs (graphical user interfaces) with a variety of designs. In this lesson however, we will explain and demostrate how to log on to SAP system using general logon front end, the SAP logon . We will also introduce several methods by which you can customize your user interface.

Lesson objectives

After completing this lesson, you will be able to:

ü  Create a new logon entry in the SAP Logon window

ü  Log on to any SAP system

ü  Create multiple active sessions

ü  Personalize your user interface

Business Example

The efficiently use the SAP system, new users need to familiarize themselves with the screens and navigation in the SAP system and define their own personal settings based on their individual business requirements.

The SAP GUI and SAP Log On

You can acces SAP systems using front-end programs with a variety of designs. All SAP compnents are, however, accessible using a general front-end program, the SAP Graphical User Interface (SAP GUI). The SAP GUI is the standard program for accesing almost all SAP solutions. Several variants of the SAP GUI are available; these variants are all graphically equivalent, but adapted for use in different environtments. For the sake of simplicity, additional descriptions refer to the SAP GUI for the Windows environment.

Methods for Personalizing the User Interface

some of the many things you can do are:

ü  Change the layout of the SAP Easy Access screen

ü  Track your input history to provide input help

ü  Display status messages in a pop-up window instead of the status bar

ü  Set preferences for how data displays

ü  Adjust the color and behavior of the screens and fields

Navigating in the SAP System

Lessons Overview

Once you have logged on to the SAP system, you will complete your day-to-day work by initiating transactions. You have a number of methods you can use to do this. In this lesson, we introduce you to the basic screen layout and show you how to navigate in the system to complete your daily work.

Lessons Obejctives

After completing this lesson, you will be able to:

ü  Describe the layout of the SAP Easy Access screen

ü  List and use the three navigation methods to iniate a transaction in the SAP system

ü  Differentiate between the SAP standard menu and the role-based user menu

ü  Descibe the favorites feature and add a transaction to your Favorites menu

Business Example

To efficiently use the SAP system, new users need to familiarize themselves with the screens and navigation in the SAP system.

ü  Sreen Sructure→ The left side of the screen contains a tree hierarchy of of the                               menues available to you in the SAP system; you can use the                                                      right display your company logo.

ü  Command field→you can find the transaction code for an application either in the                                     Overview menu on the SAP Easy Access screen, in the status bar                              (see below), or in the application it self under System→Status

ü  Menu bar→The menu ar is top line of any primary winodw in teh SAP                                               System. The menues shown depend on which application you                                                    are using.

ü  Standard toolbar → If certain buttons are not available in an application, the         buttons that you cannot use are deactivated. If you place the cursor over                                                 a button for a short time, the system displays a flag with the                                           name or function of the button.

ü  Title bar→The title bar names the function that you are curently using.

ü  Applcation toolbar→The application toolbar shows the buttons available in the                                           application that you are currently using.

ü  Checkboxes  →Checkboxes allow you to sellect several options from a group of                                fields.

ü  Radio buttons→With radio buttons, you can only select one option.

ü  Tab→A tab allows you organize several screen areas to improve                                             clarity and organization of data.

ü  Status bar→Display information on the current system status, such as                                               warnings and errors.

Navigation Options

You have several options for navigating in an SAP system:

ü  Enter transaction codes in the command field

ü  Choose items from menus in the menu bar

ü  Choose items from the favorites list or from the role-based user menus.

Using Transaction Codes

You can enter a system transaction code in the command field to go directly to a transaction or function. This is very convenient; provided you know the transaction code for the transaction or function you want

Using Favorites

In SAP Easy Access, you can create a favorites list containing:

ü  Transactions

ü  Links to files

ü  Internet addresses

Exercise Objectives

After completing this exercise, you will be able to:

ü  Locate spesific folders in the SAP Easy Access menu

ü  Navigate the SAP Easy Access menu to locate a spesific transaction

ü  Initiate transactions using transaction codes

Exercise Objectives

After completing this exercise, you will be able to:

ü  Navigate to a transaction you would like to save as a favorite

ü  Use the menu bar to create and store a favorite transaction

Using Help

Lesson Overview

While working in the system, you may encounter questions such as what values are available for a spesific field, what is the meaning of a field, or what procedure to use to complete a transaction.

Lesson objectives

After completing this lesson, you will be able to:

ü  List and describe the forms of help in the SAP system

ü  Search for information and obtain help using the different help methods in the SAP system

Business example

ü  Help features             → You can display the help from any screen in the system. You can always request help using the Help menu or using thw relevant icon.

ü  Application help       → Applications help display comperhensive help for the current applications.

ü  SAP library               → All online documentation can be found there.

ü  Glossary                    → You can search for definitions of terms in the glossary

ü  Release notes                       → That describe fucntional changes that occur between SAP system releases.

ü  SAPNet                      →This enables you to logon SAPNet

ü  Feedback                   →Enables you to send a message to the SAPNet front end, the SAP service.

ü  Settings                      → Setting enable you to select setting for help.

Exercise Objectives

After completing this lesson, you will be able to:

ü  Answer questions using the standard help features in an SAP system

Business Example

As you complete your day-to-day work, you will encounter times when you may not know what information is being requested in a certain field, or the possible values that are available for the field.